AI for office managers

Write a short announcement to all staff about [change, e.g., the office will be closed for a repair on a certain day]. Include what is happening, when, what people need to do, and who to contact with questions. Plain language, friendly tone, under 120 words. Details: [facts]. Do not add details I did not give you.

Write a polite email to a vendor requesting a quote for [service or item]. Include what we need, quantity or scope, the date we need it by, how we will compare quotes, and a deadline to reply. Ask them to list what is and is not included. Keep it under 150 words.

Turn these rough notes into a step-by-step procedure for new staff: [describe how you do the task]. Use numbered steps, bold anything safety-related, add a 'who to ask' line and a 'when to do this' line. Point out any step that seems missing.

Create daily, weekly and monthly checklists for an office of about [size] people with [features, e.g., a kitchen, a meeting room, a reception desk]. Group by area. Mark tasks that involve safety or legal duties so I can confirm them against local rules.

Here are three vendor quotes in my own summary: [list what each includes and excludes, without prices if you prefer]. Make a comparison table with columns for what is included, what is missing, contract length, and questions I should ask each vendor. Do not recommend a vendor.

Help me design a simple spreadsheet to track office supplies and spending. Columns I need: item, location, reorder level, supplier, last order date. Suggest extra columns, a simple formula to flag items to reorder, and a monthly review routine. Explain each formula in plain words.

A staff member asked: [general question about office rules, e.g., parking, shared spaces, equipment use]. Our rule is: [paste]. Write a friendly, clear reply that explains the rule, why it exists, and who to contact for exceptions. Do not invent rules.

Help me plan [office move, open day or team lunch] for [number] people on [date]. Create a timeline working backward, a list of vendors or services to book, a communication plan for staff and a checklist for the last 48 hours. Flag items that need approval or that I should check with the building manager.