Final exam: AI for office managers

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1. An AI draft of the closing notice says 'free lunch for everyone on Thursday'. You never provided that. What happened?
It read the staff calendar and found itYour manager asked for it earlierIt is a standard phrase in closing noticesThe tool added an invented detail
2. A tool lists first-aid requirements for your office. What is the best next step?
Ask the tool to confirm the list is right for your officeTreat the list as the legal rule for your office and follow it exactly as writtenCheck with an official source or a qualified adviser for your locationPost it on the wall so staff can see what is required
3. Which prompt will give the best vendor request email?
Write something short and direct that asks the cleaners for a price and how soon they can begin working for usBe nice to the vendor and write a friendly email asking about their cleaning services and what they could offer usWrite a polite email requesting a quote for weekly cleaning of a two-room office. Ask what is included and excluded, contract length, and give a reply deadline.Email the cleaning company and ask how much they charge for a weekly clean of our office, as soon as they can reply
4. A staff member asks you to help write a complaint about a coworker using AI, pasting private messages. What is the best response?
Write the complaint for them with names, dates and quotes taken from the private messages they pastedDirect them to HR or the proper process and avoid putting private messages into a public toolTell them to wait a few days and see if the situation improves by itselfPaste them in, since the tool needs the full messages to write something accurate
5. What is the best way to test a procedure a tool wrote for the phone system?
Share it widely so staff can report any problems they findTrust it, since the tool wrote it from general phone systemsPrint it and put a copy at the reception desk for all staff to useFollow it step by step yourself or watch a colleague follow it
6. Which task most clearly stays human?
Drafting a notice about the holiday opening hoursFormatting a checklist for the monthly supply orderSensing a colleague is unwell and checking inMaking a table of quotes from three suppliers
7. Which is the safest thing to paste into a free AI tool?
Invented sample data for a supplies tracker designA signed lease with the landlord's contact detailsThe staff payroll file with names and bank detailsThe alarm code list for the office and the storeroom
8. In week four, you want to redesign room booking. What is a sensible approach?
Let the tool decide the rules and rooms for the whole officeStop room bookings and let people agree on rooms between themselvesDraft a template and schedule with AI, test with a small group, then adjustReplace the system overnight so everyone starts using the new one on the same day

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